2024 Elected Officials

Kevin Land

President

(Jan 2024- Dec 2027)

kev1966@gmail.com

Teri Valenzuela

Treasurer

(Jan 2023 - Dec 2026)

valenzuela.teri@gmail.com

Janice Pennington

Secretary

(Jan 2024 - Dec 2027)

jhhuffine@gmail.com

Rob Archer

Groundskeeper

(Jan 2024 - Dec 2027)

r.archer@me.com

Francine Smith

Greeter & Event Coordinator

(Jan 2021 - Dec 2024)

smith_francine@comcast.net

Our HOA board is made up of volunteers— Interested in becoming a Board Member?

Please email one of the Board Members above!

HOA Board Member Duties (Draft)

Proposed list of Board Member duties. List is prefaced with pertinent extracts from GPHOA recorded Declaration & Bylaws. Reviewed/Revised in 2023.

PRESIDENT

Computer Skills Needed
Maintain public relations (internal/external)
Address neighborhood complaints
Schedule Board Meetings & generate Quarterly/Annual Meeting Agendas NOTE: Regular Board Meeting frequency determined by the Board Members
Call Board Members before meetings to ensure quorum (three Board Members)
Open/conduct Quarterly Meetings/Annual Meetings following prepared Agenda NOTE: Annual Meeting to be held at option of the Board in September or October with 10 day notice prior to date of meeting
NOTE: The Board shall prepare/approve an estimated annual budget for each fiscal year & provide copies to each Lot Owner no later than 30 days prior to the beginning of the calendar year (currently the Associations's fiscal year). Also, 60 days after end of fiscal year, a statement for the year end shall be furnished to each Lot Owner.

TREASURER

Computer Skills Needed
Maintain monthly financial records
Pay invoices including public liability, fire and extended coverage insurance
Ensure all checks are co-signed (designate three Board Members authorized to sign checks, with two signatures required on each check)
Collect annual neighborhood dues
File taxes before deadline (April 15th)
Arrange/perform yearly audit of finances (10/31 thru 11/1) before November 30

SECRETARY

Computer Skills Needed
Record all meeting minutes
Send out Newsletters
NOTE: Winter Newsletter to include dues notice, financial audit results, yearly budget, hardcopy homeowner's list for neighbors with no email address. Fall Newsletter to include Annual Picnic/Meeting details, year in review, board vacancies, Board Member information, topics of discussion for Annual Meeting

Conduct neighborhood Board Member elections in October
NOTE: Elections held whenever a Board Member's term expires. Early vacancy by a Board Member can be determined by majority vote of remaining Board Members, with individual holding office equal to the unexpired term of Member succeeded.
Maintain all GPHA Records for three years
Update Board Member Roles spreadsheet

GROUNDSKEEPER

Competitively solicit landscaping services when required
Ensure landscaping services are under a formal yearly contract with contract outlining services to be provided
Ensure landscaping company's invoice notes when & what service was performed
Monitor/maintain sprinkler system - address leaks/damaged sprinklerheads/abnormal watering cycles
Arrange shrub/tree trimming, pinestraw placement, planting of flowers
Open & winterize sprinkler system

GREETER &
EVENT COORDINATOR

Update Homeowners List
Organize Annual Picnic
Arrange cleanup activities prior to Annual Picnic/Meeting
Welcome new residents with gift basket or gift card
Provide new residents a copy of the GPHA Covenants/By Laws (hardcopy and/or provide GPHA website link)
Solicit new resident's contact information - name/phone number/email address
Organize any other GPHA activities

WEB MASTER / SOCIAL MEDIA MANAGER

This position is a non-voting role associated with Gladstone Place neighborhood
Attendence at board meetings are welcome but not required
Proficient computer skills and ability to navigate the Internet and email
Responsible for creating, managing, and publishing content on behalf of the HOA Board
Manage social platforms for the neighborhood; including but not limited to the website and Facebook page (coming soon!)
Ability to grasp concept of "Website Builder" on One.com; no coding skills necessary
Capable of creating a business page (not a personal page) on Facebook; keep account private for residents only
Relay information to the neighborhood in an efficient and timely manner on Facebook