Year 2020

GPHA Board Meeting Minutes - December 14, 2020

Year 2019

GPHA_Board Meeting Minutes - November 12, 2019

Year 2018

GPHA Meeting Minutes - November 13, 2018

GPHA Board Members Rachel McDaniel (President), Rob Archer (Treasurer), Joe Queen (Secretary), David Johnson (Landscaper) Shelli Kirby (Greeter and Event Coordinator) and new board member Amy Boller met at Shelli Kirby’s house (1720 Alm Drive), November 13, 2018. The meeting was called to order at 5:39 P.M.

OLD BUSINESS: 

1.    The minutes of the previous meeting were not available to approve.  Joe Queen will send them out and they will be approved by the previous board via email or phone calls.

2.    Rachel and Joe were thanked for their service as Board members

3.    Rachel McDaniel & Joe Queen departed

NEW BUSINESS:

1.    There was a lot of discussion regarding assignment of Board offices for the new board, as we are short one member.  It was decided that Amy Boller would serve as the Interim President, Rob Archer would serve as the Treasurer and Interim Secretary, David Johnson will serve as the Landscaper and Shelli Kirby will serve as the Greeter and Event Coordinator.  All board members will continue trying to recruit another board member even if it is to serve for only one year.  The board is working on getting back in line with our Covenants & Bylaws of having a 2/2/1 rotation of board members.  If another Board volunteer can be found a Board Meeting will be scheduled to appoint the new Board member and confirm Board offices.

2.   Treasurer reported as of October 31, 2018:

a.   FY 2018 financial report

b.   Balance of Checking Account

c.   Money Market Account

d.   2018 Dues Receivable

e.   Utility deposits

f.   Total assets

g.   Accounts Payable: October Utility Bill paid in November - $517.55

h.   Utility bills were down almost $450 FROM FY2017.

i.    A Utility Bill Report for each of the five sets (water & electricity) of meters for our sprinkler system was passed out that showed monthly expenditures from FY 2016 through FY 2019.

j.    Rob Archer presented a FY 2019 budget proposal.  A $25 prize was added to the budget for a Holiday Season Decoration Contest (see Greeter and Event Coordinator report below).  A motion was made to accept the amended FY 2019 Budget, seconded and unanimously approved

k.   Rob Archer recommended Mark Mitchell (past Association Treasurer) as our auditor for the Association’s FY 2018 financial statements.  A motion was made to accept Mark Mitchell as our auditor, seconded and unanimously approved.

3.   Landscaper Report:

a.   David Johnson will meet with the city in February to discuss removal of the remaining dying trees along the Alm Drive medium and other issues

b.   The FY 2019 Budget for utilities is more in line with the actual expenditure in the previous year, than was the FY2018 approved budget

c.   The key to keeping utility bills down is all association members watching for and reporting suspected leaks. The Treasurer’s utility reports being kept current to quickly identify anomalies in bills as posted and sprinkler management of run times during the summer/fall months.

4.   Greeter and Event Coordinator report:

a.   The block party held at Shelli Kirby’s house on 21 October 18 had a good attendance and was well received      

b.   We may have a new resident, as sale of 2017 Brandy Circle was to close earlier in the week

c.   Proposed having a community Holiday Decoration Competition with a $25 prize for first place.  The proposal was seconded and approved unanimously.  Decorations should be up by Saturday December 15, 2018.  Board Members will do the judging on Monday December 17th.

d.   Proposed having an open house for Gladstone Place owners and residents, if we could find four owners that would participate.  The purpose is to get folks to know each other and show what other homeowners have done with their properties.  This was discussed and tabled for the time being.

e.   Proposed a Community Progressive Dinner.  This was viewed positively as a possibility but was tabled until the next Board Meeting.

5.   The next Scheduled Board meeting will be held Tuesday January 8, 2019 at Amy Boller’s home at 1721 Alm Drive at 5:30 PM.

Meeting adjourned at 7:30 P.M.

Rob Archer

Interim Secretary

Amy Boller

Interim President

GPHA Meeting Minutes - June 18, 2018

Location: David Johnson's House

Scheduled Time: 5:30 pm

Start/End Time: 5:36 - 6:18 pm

Agenda/Minutes

Meeting called to order by Rachel McDaniel at 5:36 pm

Review and approve 4/3/18 Meeting Minutes. Motion by Rob Archer to approve second by Rachel - all approved.  

Rex and Linda Graben (1713 Alm Drive Homeowners) attended and were given the floor to discuss the below items of concern:

- Dying Pear trees in the median are becoming a safety hazard - i.e.

- "Winds taking down limbs" - dangerous to folks walking dogs or driving.

City has said they will remove the trees at no cost when they are dead. Rachel will approach the city to discuss the possibility of taking them down now at no cost. This may require a petition of the homeowners. David Johnson will also contact his city rep (Buyers) about this.

Street light at 1711 Alm has been adjusted by the city to "dim" mode. This was done in reference to a request by a homeowner. This results in the street not being lit enough for the neighborhood safety of walkers and if left dim could pose the threat of crime. Covenant and By-Laws don't address this. Rob will contact Huntsville Utilities to remove the dimming product on the streetlight.

Rachel McDaniel reported that she was asked by a neighbor if a political candidate could hold a meeting of some sort at the "Dairy Picnic Area". The Board disapproved this as we don't want responsibility for any liability issues that might arise. Rachel will inform the neighbor of our decision.

Shelli Kirby suggested adding Renters (Residents) to the Homeowners List. The Listing to be titled Gladstone Place HOA Homeowners & Residents Listing. Residents will be listed on the next line under the Homeowner.

Joe Queen will copy INGE on the minutes and request her to modify the listing (THANKS Inge). Shelli will provide the names and addresses for the new owners and new Renters (to be identified as Residents). Shelli brought up the idea of a Block Party in the September time frame. This would be a great opportunity to meet the new neighbors. More to come....

David Johnson had no issues or concerns - sprinklers recently repaired.

Rob Archer presented the Financial Report:

- Rolled additional monies into a Money Market Account along with the CD (better interest and easier transfer, if need occurs).

- All 2018 dues paid and partial payers are up to date with the exception of two. Both are being addressed by Rob.

- Rob presented a chart showing the utilities cost for the last three years (April and May). Dramatic improvement in 2018. Great job David.

The current Board does not allow pre-signature of blank checks (do not want Embezzlement Insurance for cost reasons). The Insurance would require two signatures also. Board Agrees. 

Next meeting will be September 11, Tuesday evening at 1711 Alm Drive (Rachel's Home) - 5:30 pm.

Joe made a motion to adjourn and Rachel seconded - meeting ended 6:18 pm.

GPHA Meeting Minutes - April 3, 2018

Location: Joe Queen's House

Scheduled Time: 5:30-6:30 pm

Attendees: GPHA Board Members - Rachel McDaniel, Rob Archer, Joe Queen, Shelli Kirby, David Johnson

Agenda/Minutes

  Meeting called to order by Rachel McDaniel at 5:35pm

  Reading of the previous meeting minutes by Joe Queen - motion to accept by Rachel - David seconded - minutes accepted for Jan 11 Meeting

  Introduction of Shelli Kirby to replace Flo Staggs as Hospitality Coordinator  (Welcome Shelli !)

  Discussion of welcoming renters as opposed to homeowners. Renters will be welcomed and given copy of GPHA By-Laws.

  Inge is uploading the Homeowners List to GPHA website. GPHA Secretary will assume responsibility of providing updates in order to maintain List.

President - noise complaint addressed by Rachel McDaniel

  City contact given to those who had concern - barking dog ceased when renter moved

Treasurer - Rob Archer presented current GPHA Budget 

  Late dues payment reminders have been emailed out to those with email addresses on file. Letters to go out tomorrow to those with only snail mail.

  Utilities cost challenge for 2018 (need to improve over 2017 that ran 90% over budget)

  Rob will get with David to review possible changes to sprinkler times

  Much of the over-run for 2017 is attributed to sprinkler breaks and water leaks. Rob and David to look at 2004 Woodcroft sprinkler bill.  

Landscaper - David Johnson presented the Landscape Maintenance report

  Application was submitted for 2018 Huntsville Beautification Award

Secretary - Joe Queen had nothing to present from a Board Secretary perspective

Hospitality Coordinator - Shelli Kirby presented the Hospitality Coordinator report

  Need a date for the Sept/Oct Social for recognition of new Board Members - to be reviewed

  Location for Yearly Social in Sept/Oct timeframe ( Optimist ?, Jackson Way Baptist ?, Park at old Dairy ?

  Cost to be reviewed for Optimist, if any 

New Business

  Question from Rachel  "was the 2004 Woodcroft resident welcomed ?" Flo will need to be contacted for this answer.

  Rob made a report on the poor performance of our CD and suggested moving the 'monies' into a Money Market Account 

  Motion to move the CD to a Money Market Account made by Rob, seconded by Joe, all agreed - Rob will handle

Motion to adjourn by Rachel - David seconded - Meeting concluded at 6:05pm

Year 2017

GPHA Meeting Minutes - June 6, 2017

Location:                     Jim Hayes’ house at 1700 Alm Drive

Scheduled Time:         7:00 pm

Start/End Time:           7:10 pm – 8:27 pm

Attendees:                   Board Members: John Newton, Jim Hayes, Rachel McDaniel                                  

Agenda/Minutes

1.      John opened meeting with prayer

2.      Approved minutes from March 16, 2017 Board Meeting – approved unanimously

3.      John Newton (President) 

• Thank you to the Board
• 4 houses for sale currently
• Rotation of officers – October we will need to rotate out a position

4.      Joe Queen (Treasurer) – John covered Joe’s notes

• ALL dues are paid/being paid
• Audited thru May 26th – Rob Archer helped with the audit

5.      Jim Hayes (Groundskeeper)

• Brian and Jim get together about irrigation issue
• Fixed leaks in the irrigation piping
• Irrigation cost totaled $431
• June 9-12th Beautification Award jury will be out
• Sodded bare spots where trees used to be - $100 for a pallet of sod + $9 tax
• Dead tree in the island on Woodcroft

6.      Flo Staggs (Greeter/Event Coordinator) absent but covered by John

• GPHA breakfast social Saturday, July 1st at 1725 Alm Drive (Flo’s open lot) – open discussion for neighbors (officer recruitment, recap City’s help with neighborhood entrance)

7.      Rachel McDaniel (Secretary)

• Nothing to report
• Motion to adjourn

Action Items:

GPHA Meeting Minutes - May 4, 2016

Location:                     1723 Alm Drive, Flo Staggs’ house

Scheduled Time:         6:30 pm– 7:30 pm

Start/End Time:           6:40pm – 7:51 pm

Attendees:                   John Newton, Flo Staggs, Jim Hayes, Rachel McDaniel, Joe Queen

Agenda/Minutes

1. Prayer

2. Approve minutes from February 3, 2012 Board Meeting (Board Members) - COMPLETE

3. History of Gladstone Place Review

• Gladstone Place History collection - Inge Mitchell
• Aerial photos – Tom Kahlert and Jim Solomon

4. Joe Queen (Treasurer)

• Review Budget - COMPLETE
• Dues – as of 4/15/16 eight owners had not paid / 2 quarterly payers (1 behind/1 caught up)
• Working on current addresses for new renters/owners
• Reviewed certified letter - remaining will receive certified letter - COMPLETE

5. Jim Hayes (Groundskeeper)

• Look into cutting dead or low lying branches on the median Bradford Pear trees - COMPLETE
• Beautification judging will be the first week of June
• Controller on Woodcroft covered in foliage – Jim is going to trim it
• Lower end of Woodcroft trees need trimming
• Water bill may spike during the summer – KEEP WATCH
• Sprinkler schedule (Alm 20 min/3 times a week in the early morning and Woodcroft/Brandy Cir 25 min/once a week in the early morning)

6. Flo Staggs (Greeter/Event Coordinator)

• No new neighbors
• Date for business meeting mid-September (look at football schedule) – get with John Carter to discuss Chick-Fil-A for September gathering
• New homeowner packet including by-laws, dues info, email and neighborhood list - COMPLETE

7. Rachel McDaniel (Secretary)

• GPHA Facebook page
• Mayor Tommy Battle neighborhood rally - COMPLETE

8. John Newton (President)

• Rotation of officers – 5 officers/ 3 year term – revisit in August meeting

Action Items:

Conclusions:  Meeting adjourned @ 7:51pm with next quarterly GPHA Meeting to be held at 6:30p on Wednesday, August 3, 2016 at Joe’s home.

Rachel McDaniel
Secretary

GPHA Meeting Minutes - February 3, 2016

Location:                     1711 Alm Drive, Rachel McDaniel’s house

Scheduled Time:          6:30 pm– 7:30 pm

Start/End Time:           6:35pm – 7:33 pm

Attendees:                   John Newton, Flo Staggs, Jim Hayes, Rachel McDaniel           

Agenda/Minutes

1.  Approve minutes from December 9, 2015 Board Meeting (Board Members) - COMPLETE

2.  John Newton (President)

• Gladstone Place History collection started with Inge Mitchell, Mark Mitchell, Tom Kahlert, Christy Elmore and Jim Hayes, 1890-1900 – possibly dating back to Prime Minister Gladstone

3.  Joe Queen (Treasurer)

• Submitted copies of current budget

4.  Rachel McDaniel (Secretary)

• Possibly start a GPHA Facebook page
• Create new neighbor packet - COMPLETE

5.  Jim Hayes (Groundskeeper)

• Look into cutting dead or low lying branches on the median Bradford Pear trees
• Leak on lower end of Woodcroft – possibility to fix internally depending on severity

6.  Flo Staggs (Greeter/Event Coordinator)

• Recap of Christmas gathering and talks of one for 2016
• New neighbors – Katie, Nathaniel and Thad @ 1722 Alm Drive
• New homeowner packet including by-laws, dues info, email addresses and neighborhood list

7.  Board Members

• Discussed projects for 2016 and are going to focus on trees in the median for now

Action Items:

Conclusions:  Meeting adjourned @ 7:33pm with next Quarterly GPHA Meeting to be held at 6:30p on Wednesday, May 4, 2016 at Flo’s home.

Rachel McDaniel
Secretary

John Newton
President

Year 2015

GPHA Meeting Minutes - December 9, 2015

Location:                     1726 Alm Drive, John Newton’s house

Scheduled Time:         6:30 P.M. – 8 P.M.

Start/End Time:           6:35 P.M – 8:05 P.M.

Attendees:                   John Newton, Flo Staggs, Joe Queen, Jim Hayes, Rachel McDaniel

Agenda/Minutes

1. Approve minutes from November 17, 2015 Board Meeting (Board Members) - COMPLETE

2. John Newton (President)

• Review financial status - COMPLETE
• Present cost analysis of 2015 actuals versus 2016 budget to help Board members determine if a dues increase is warranted. No due increase for 2016. - COMPLETE
• Review and approve 2016 budget - COMPLETE

3. Joe Queen (Treasurer)

• Approve financial audit for November 1, 2014 thru October 31, 2015 - COMPLETE

4. Rachel McDaniel (Secretary)

• Prepare Winter Newsletter - COMPLETE
• Gather phone numbers/email addresses from Inge for future communications - COMPLETE

5. Jim Hayes (Groundskeeper)

• Look into cutting dead or low lying branches on the median Bradford Pear trees
• Renew landscaping contract with Josh for 2016 - COMPLETE

6. Flo Staggs (Greeter/Event Coordinator)

• GPHA Christmas gathering at Flo’s on Dec. 27th from 4-8p - COMPLETE
• Provide gift card to Inge Mitchell for outstanding service - COMPLETE
• Signed welcome card for new neighbors, the Camerons – COMPLETE
• New homeowner packet including by-laws, dues info, email addresses and neighborhood list

7. Board Members

• Discuss projects for 2016

Action Items:

Conclusions:  Meeting adjourned @ 8:05p with next Quarterly GPHA Meeting to be held at 6:30p on Wednesday, February 3, 2016 at 1711 Alm Drive (Rachel McDaniel’s home). Please feel free to drive up the driveway. There is plenty of parking at the top.

Rachel McDaniel
Secretary

John Newton
President

GPHA Meeting Minutes - September 3, 2015

Location:                     1701 Alm Drive, Jim Hayes' house

Scheduled Time:         6:30 P.M. – 8 P.M.

Start/End Time:           6:35 P.M. – 8:05 P.M.

Attendees:                   Inge Mitchell, Mark Mitchell, Jim Hayes, Stan Broussard

Agenda/Minutes

1. Inge Mitchell (President)

• Approve minutes from June 25, 2015 Board Meeting– Board Members  COMPLETE
• Discuss Board vacancy due to Monica Hardy’s resignation  COMPLETE
• Present to the Board potential names of individuals interested in fulfilling Monica’s two year & two month term; vacancy to be filled by majority vote of the remaining Board members - vacancy was not filled by majority vote of the remaining Board Members; future potential candidates will need to submit their name to a Board Member & voting will be determined by majority vote of the homeowners upon departure of current Board Members  COMPLETE
• Neighborhood Alerts were sent out regarding rash of burglaries - common denominator with all these burglaries were unlocked vehicles or open garages  COMPLETE
• Complaint was received regarding keeping the sidewalks clear for pedestrian walking – email was sent out to all neighbors July 3rd requesting that neighbors that have a sidewalk to check to see that it is clear of vegetation so as to allow full accessibility (full width of the sidewalk & approximately a seven foot clearance height); email also reminded neighbors that the sidewalks are there for pedestrian safety – unfortunately, not all neighbors looked at it this way  COMPLETE
• Received Beautification Award – Beautification Award was awarded July 24, 2015.  A copy of the award has been posted on the GPHA Website under the "Links (Protected)" folder.  COMPLETE
• Rob Archer informed Board that he still intends to trim the Bradford Pears – postponed for next Board to address  COMPLETE
• Rob Archer suggested planting Oakleaf Hydrangeas along the sidewalk in the picnic area – postponed for next Board to address  COMPLETE
• Determine whether there will be a dog walk Halloween evening – dog walk details & scheduled time to be provided closer to time of the event
• “GPHA History” webpage “under construction” – to meet with Diane Ellis to get her input; in progress.  Will be completed by August 2015; no progress made but have spoken to Diane about discussing in October

2. Mark Mitchell (Treasurer)

• Review financial status (budget vs. actual, dues/late fees)  COMPLETE
• Inform Board of Huntsville Utility bills (sprinkler system watering excessively in some commons areas & not at all in others) – Jim Hayes is checking into this increase again; turned sprinklers on for 16 minutes three times a week.  COMPLETE

3. Inge Mitchell (Temporary Secretary)

• Gather phone numbers/email addresses – list lacks one homeowner’s email address plus phone numbers are out of date – in progress; four updates provided June 5, 2015 with Homeowners List being updated as well as website.  In progress obtaining current telephone numbers.  Updated Homeowners List & website with new telephone number.

4. Jim Hayes (Groundskeeper)

• Wooden forms coming loose on sidewalk near bridge to be fixed – to look at situation & determine what needs to be done to correct situation; Jim Hayes to correct.  In progress.  COMPLETE
• Update Board of recent changes to the sprinkler system watering schedule – Jim Hayes discussed schedule of watering three times a week for 16 minutes.  Continues to be in progress.  COMPLETE
• Determine what to do about the dying dogwood tree in the Alm Drive commons island – Jim Hayes to remove dogwood tree.  Jim cut dogwood tree down.  COMPLETE
• Provide status of the front entrance sign & the picnic area sign – Russell Welding is working on the rails for the sign; Jim to get further updates from Osborne Signs
• Determine whether picnic area needs to be pressure washed or any cleanup needs to be done prior to picnic – Jim to provide an assessment of the situation
• Summarize the Board’s assistance with the water erosion issue on Brandy Circle  COMPLETE
• Picnic area sign to be repainted – sign was repainted which will add further years to its life  COMPLETE

5. Flo Staggs (Greeter/Event Coordinator)

• Determine official date of picnic – recommendation was either October 10th or October 24th ; Board Members voted on October 10th  COMPLETE
• Determine whether to have the food catered or have pot luck – Board Members determined pot luck  COMPLETE
• Coordinate picnic – who is providing/buying (tables, utensils, napkins, tablecloths, cokes, food, etc.) – Flo to coordinate with fellow Board Members for assistance

Action Items:

Conclusions:

GPHA Annual Picnic/Meeting will be held October 10, 2015 @ Flo Staggs’ vacant lot (1725 Alm Drive).  Location was suggested due to ease of accessibility & flatness of location. Meal will be pot luck with neighbors bringing their “award” winning dishes to share with all.  As the picnic date draws closer, more details will be provided.

Inge Mitchell, Temporary
Secretary

Inge Mitchell
President

GPHA Meeting Minutes - June 25, 2015

Location:                     1723 Alm Drive, Flo Staggs’ house

Scheduled Time:          6:30 P.M. -7:30 P.M.

Start/End Time:           6:34 P.M. – 7:45 P.M.

Attendees:                   Inge Mitchell, Mark Mitchell, Flo Staggs, Jim Hayes, Monica Hardy, Mark Hoffpauir, Mohammed Moradi   

 Agenda/ Minutes

Approve minutes from March 12, 2015 Board Meeting & from April 7, 2015 Special Meeting – Board Members COMPLETE

Discuss entrance & picnic area sign project for 2015 – Board Members – Stephen Newton to provide details for the Board; Stephen Newton provided $1,000 estimate. Board voted to return to gold & brown colors of original sign, letters with the same font & to leave GP off of front entrance sign.  Picnic area sign will continue to have “GP” & “Residents Use Only.”  Jim Hayes will obtain bids on using other material (plastic for sign) by April 23, 2015. Stephen Newton’s quote is not an option anymore due to his recent move out of state.  Jim Hayes has obtained quote from Osborne Sign that board members voted to accept.  COMPLETE

Inge Mitchell (President)

Inform Board of the Huntsville Beautification judging  COMPLETE

Discuss the need to find new Board candidates for 2016 – contacting potential members; Mark Hoffpauir & Mohammed Moradi considering their candidacy with both to attend the next quarterly meeting COMPLETE

“GPHA History” webpage “under construction” – to meet with Diane Ellis to get her input; in progress.  Will be completed by August 2015.

Update website (quarterly minutes, special meeting minutes, neighborhood garage sales details)  – updates will be posted by Inge Mitchell by April 12, 2015 COMPLETE

Announce loss of former neighbor, Terry Morris  COMPLETE

Discuss changes made to the website & notify Board Members that a new “webmeister” would need to be determined when new Board takes over in November  COMPLETE

Determine what to do about the dying dogwood tree in the Alm Drive commons island – Jim Hayes to remove dogwood tree

Other

Mark Mitchell (Treasurer)

Review financial status (budget vs. actual, dues/late fees)  COMPLETE

Inform Board of Huntsville Utility bills (sprinkler system watering excessively in some commons areas & not at all in others) – Jim Hayes is checking into this increase again; turned sprinklers on for 16 minutes three times a week. 

Monica Hardy (Secretary)

Gather phone numbers/email addresses – list lacks one homeowner’s email address plus phone numbers are out of date – in progress; four updates provided June 5, 2015 with Homeowners List being updated as well as website.  In progress obtaining current telephone numbers.

Other

Jim Hayes (Groundskeeper)

Wooden forms coming loose on sidewalk near bridge to be fixed – to look at situation & determine what needs to be done to correct situation; Jim Hayes to correct.  In progress.

Provide status of entrance sign replacement – Board members voted to replace sign.  Jim Hayes is contacting Osborne Sign to schedule date of sign replacement.  COMPLETE

Update Board of recent changes to the sprinkler system watering schedule – Jim Hayes discussed schedule of watering three times a week for 16 minutes.  Continues to be in progress.

Discuss possibly putting dirt/mulch where the newly planted oakleaf hydrangeas are in the dairy barn/picnic area. COMPLETE

Other

Flo Staggs (Greeter/Event Coordinator)

Poll neighborhood for garage sale participation – garage sale on Sat. May 2, 2015.  Flo checking to see if city ordinance has changed; garage sale held May 2 with 8 households participating  COMPLETE

Update status of the community website for Chapman neighbors  COMPLETE

Other 

Action Items:

Conclusions:

N/A

Monica Hardy
Secretary

Inge Mitchell
President

GPHA Meeting Minutes - March 12, 2015

Location:                     2003 Brandy Circle, Monica Hardy’s house

Scheduled Time:          6:30 P.M. -7:30 P.M.

Start/End Time:           6:35 P.M. - 8:40 P.M.

Attendees:                   Inge Mitchell, Mark Mitchell, Flo Staggs, Jim Hayes, Monica Hardy, and Stephen Newton

Agenda / Minutes:

Discuss entrance & picnic area sign project for 2015 – Board Members – Stephen Newton to provide details for the Board – Steve Newton provided an $1,000 estimate. Board voted to return to gold and brown colors of original sign, letters with the same font and to leave GP off of front entrance sign.  Picnic area sign will continue to have “GP” and “Residents Use Only.”  Jim Hayes will obtain bids on using other material (plastic for sign) by April 23, 2015

Approve minutes from December 11, 2014 Board Meeting – Board Members  COMPLETE

Inge Mitchell (President)

Prepare Winter Newsletter – email sent January 3, 2015 regarding dues notice, audit result, budget  COMPLETE

Provide new email address & current EXCEL spreadsheet of Homeowner List to Monica for future recording  COMPLETE

Provide current Word document of the GPHA Meeting Agenda to Monica for future recording COMPLETE

Inform Board of the new Huntsville Beautification Honor Roll sign  COMPLETE

Discuss the need to find new Board candidates for 2016 - contacting potential members

“GPHA History” webpage “under construction” – to meet with Diane Ellis to get her input - in progress

Inform Board of the moving of the Chapman & Stutts’ family  COMPLETE

Mark Mitchell (Treasurer)

Review financial status (budget vs. actual, dues/late fees)  COMPLETE

Monica Hardy (Secretary)

Gather phone numbers/email addresses – list lacks six homeowners’ email addresses plus phone numbers are out of date - in progress

Jim Hayes (Groundskeeper)

Wooden forms coming loose on sidewalk near bridge to be fixed – to look at situation & determine what needs to be done to correct situation – Jim Hayes to correct

Rebid landscaping contract (2 to 3 quotes) – continue with current landscaper  COMPLETE

Flo Staggs (Greeter/Event Coordinator)

Poll neighborhood for garage sale participation – garage sale on Sat. May 2, 2015.  Flo checking to see if city ordinance has changed 

Action Items:

Conclusions:

N/A

Monica Hardy
Secretary

Inge Mitchell
President